Accounting Services - HOA PARTNERS-Management for Self Managed Communites

(909) 545-6940
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Accounting Services
Complete Homeowner Association Financial Reporting

Monthly and annual financial reporting is made seamless. HOA PARTNERS facilitates the CPA annual review process and reduces their effort. Standard reports include - Balance Sheet by Operating and Reserve fund, Operating Income and Expense to Budget, Reserve Income and Expense to Budget, Actual Income and Expenses spread across 12 months, Aged Delinquency, Check History, Bank Statement Reconciliation, and General Ledger. These reports are clear, easy to read, and provide all the tools necessary for the association board of directors to fulfill their fiduciary responsibilities.

Monthly Billing and Accounts Receivable

We provide clear and timely information to the directors and managing agents to manage the accounts receivable of the association. Courtesy statements are provided notifying owners of their account balance and due date of their assessments. Owners are able to see their account online and pay via e-check or credit card. The association cannot operate without prompt payment of their assessments by the homeowners, so delinquent assessment must be addressed and collection efforts made. Accounts receivables are reduced through timely monthly homeowner billing statements, lockbox services, convenient direct debit "Auto Pay" service to owners, on demand balance inquiries and late letters sent to homeowners.

Our Billing Inquiry/Accounts Receivable customer service is available 9:00 a.m. to 5:30 p.m. PST at (909) 545-6940 or via email at

Auto Pay - Direct Debit

Treat your association members with the easiest way to stay current with Association assessments. HOA Accounting offers a convenient process to electronically debit monthly assessments directly to personal bank accounts with the security of the National Automated Clearing House (NACHA). Our sophisticated automatic payment system collects the exact balance due and is automatically canceled when the property is transferred.
Do you want to sign up for our free Direct Debit automatic payment service? Please fill out the Direct Debit form below and send it to HOA PARTNERS, 12598 Central Avenue | Suite 114, Chino, CA 91710-3500 or email to

Accounts Payable Services

We scan all invoices, store them digitally and can provide instant access to all invoice history using our online payables lockbox service. Managers and Boards approve payments online and checks are mailed directly to vendor. Use powerful search functions to find historical payments by date ranges, vendors, or even by expense accounts charged. We offer an emergency payment service for situations requiring immediate payments. We also comply with Federal and State reporting requirements by issuing IRS 1099s, IRS 1096 returns, Employment Development Department DE 542 and Board of Equalization Use Tax returns.

Our Accounts Payable department is available 9:00 a.m. to 5:30 p.m. PST at (909) 545-6940 or via email at .

Escrow, Lender and Appraiser Services

For governing documents, lender certifications, insurance, residency ratios and demands we use CondoCerts to provide the most current information about the associations we serve. ConodCerts offers a convenient way to pay using a credit card and provides immediate online access to requested documentation 24/7. Our Escrow department is available 9:00 a.m. to 5:30 p.m. PST at (909) 545-6940 or via email at

If you need assistance with the CondoCerts web site, their customer service number is (800) 310-6552.

Online Member Portal

Provide Members and Directors easy access to current accounting and Association information via our online Member Portal. Owners can see their exact balance and recent payment history plus pay via e-check or credit card. Also, Managers and Board members can have access to the membership information plus have the ability to make any documents available to the community for download such as newsletters, meeting minutes, governing documents and announcements.

California Annual Disclosure Package

We can provide customized Annual Budget Reports and Annual Policy Statements as required by California Civil Code §5300 and §5310.

California Annual Financial Package

We can provide customized Annual Financial Reports as required by California Civil Code. If the Association’s annual income is $75,000.00 or below, we could provide that information, or if over $75,000.00, we would work with the Association’s CPA in preparing that information for its members. This report must be mailed to owners within 120 days after the close of their fiscal year.

Income Tax Preparation

We are licensed with the State of California to prepare Income Tax returns for both Federal and State entities. We also file the appropriate paperwork with the Franchise Tax Board of California. The Association can also use their CPA for these filings.

Secretary of State Filings

On behalf of the Association, we will file with the Secretary of State all applicable paperwork to keep the Association active and in good standing, such as the SI-100 and SI-CID.
195 N. Euclid Avenue | Suite 103
Upland, CA 91786
(909) 545-6940
MON-FRI 9:00AM - 5:30PM
SAT-SUN closed
Inland Empire Branch: Serving the  Counties of Alameda, Alpine, Amador, Butte, Calaveras, Colusa, Contra Costa, Del Norte, El Dorado, Fresno, Glenn, Humboldt, imperial, Inyo, kern, kings, lake, lassen, los angeles, Madera, marin, Mariposa, Mendocino, merced, Modoc, Mono, monterey, napa, nevada, Orange, Placer, plumas, riverside, sacramento, san benito, san bernardino, san diego, san francisco, san juaquin, san luis obispo, san mateo, santa barbara, santa clara, santa cruz, shasta, sierra, sisiyou, solano, sonoma, stanislaus, sutter, tehama, trinty, tulare, toulmne, ventura, yola, and yoba

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